Data Protection

1. Name and address of the controller

The controller as defined in the General Data Protection Regulation (GDPR) and other national data protection laws of the Member States or data-protection provisions is:

Interessengemeinschaft Regelwerke Technik e.V.

represented by its Chairperson of the Executive Committee Dr. Werner Sievers
Industriepark Höchst, Gebäude D 610
65926 Frankfurt am Main
Germany

0049-69-305-82416
office@igrtechnik.de
www.igrtechnik.com

2. Collection and storage of personal data and type and purpose of their use

a) When visiting our website

When you access our website, the browser on your terminal device automatically sends information to the server of our website. This information is temporarily saved in a file called a logfile. Within the scope of this process, the following information is automatically recorded and stored until automatic erasure:

  • IP address of the computer sending the request,
  • Date and time of access to the website,
  • Name and URL of the requested file,
  • Website from which access was made (referrer URL),
  • The browser used and, where appropriate, the operating system of your computer and the name of your access provider.

We process the above data for the following purposes:

  • To ensure smooth connection to the website,
  • To ensure easy, convenient use of our website,
  • To evaluate the security and stability of the system, and
  • For further administrative purposes

The lawful basis for data processing is Art. 6 (1) lit f GDPR. Our legitimate interest follows from the above purposes. On no account will we use the collected data to draw any conclusions about you personally.

In addition to the above, we use cookies and analysis services when you use our website. For more detailed information about these services see Sections 4 and 5 of this Data Privacy Statement.

b) When using our contact form and our hotline

If you have any questions, you can contact us by using the form provided on the website. To do so, you need to provide a valid email address so that we know who sent the enquiry and will be able to respond to it. Submission of any further information is voluntary.

Data processing in case of your contacting us will be according to the purpose of your enquiry (e.g. for the purpose of contract performance in case of a contractual enquiry) or on the basis of your voluntary consent according to Art. 6 (1) lit. a GDPR.

The personal data collected by us for use of the contact form will be automatically erased as soon as your enquiry has been dealt with.

The approach also applies to telephone enquiries made to our hotline.

c) When registering for a mailing list or for receiving press releases containing specialist information, event information or other information about dates and events of the association

When you register for a mailing list or for receiving press releases concerning specialist information, event information or other information about dates and events of the association, we collect the following data:

  • The email address to which the specialist information, event information or other information about dates and events of the association or the requested information is to be sent
  • The IP address used for the consent
  • and the granting of the consent

The data will be used for the purpose of sending the information. The lawful basis is your express consent according to Art. 6 (1) lit. a GDPR and, in as far as continued storage of the data is necessary for overriding legitimate interests (e.g. documentation to defend IGR against claims), Art 6 (1) lit. f GDPR.

You can deregister or withdraw your consent at any time, for example by clicking the link at the end of each item of specialist information, event information or other information about dates and events of the association. Alternatively, you can also email your request for deregistration to office@igrtechnik.de.

d) When registering for and participating in events of the association

When you register for an event of the association, we collect and store the data entered in the registration form. These regularly include:

  • Form of address, title, first name, last name
  • Contact details
  • Name of company, department, function in the company
  • Function in the association (e.g. IGR task force(s))

The data is used for the following purposes:

  • Organisation and realisation of the event
  • Hotel booking, if necessary
  • Information of participants
  • Preparation of a list of participants for all participants

The lawful basis of data processing is Art. 6 (1) lit. b GDPR in as far as data storing is required to fulfil the purpose of the association or for realising the event and, alternatively, Art 6 (1) lit. f GDPR to protect our legitimate interest in the above purpose.

Pictures and videos are taken at and around the events of the association (e.g. during coffee breaks).

Purpose of use: The data will be used to provide information about the association in both public and in-house reporting and presentation and to promote the association.

The lawful basis thereof is Art. 6 (1) lit. f GDPR, where appropriate in conjunction with Art. 85 GDPR and Art. 23 (1) no. 3 KUG (German Act on copyright in works of art and photography). Our legitimate interest is to provide information on and promote the work of the association and the association’s presence in society.

3. Transfer and sharing of data

a) Depending on your request, typical recipients of your data may include the members of the executive committee of the association, the office of the association, the members of the association and their employees or people otherwise assigned to these members and the members of the expert network.

b) Categories of recipients of the data provided by you when registering for an event and of the pictures and video recordings taken during the event:

  • If applicable, external companies commissioned to organise the event
  • If applicable, personal details may be passed on to the hotel in which accommodation has been booked
  • Event participants receive lists of participants which include the first name, last name, title and represented member company of the participants

Pictures and videos taken at and around an event (e.g. during coffee breaks) can be published on our website or in information letters, press releases and similar. In this case, information recipients include the general public, member companies and event participants.

c) We will not transfer your personal data to third parties for purposes other than those listed below.

We only share your personal data with third parties if:

  • you have given your express consent for the specific purpose according to Art. 6 (1) lit. a GDPR,
  • sharing your data according to Art 6 (1) lit. f GDPR is required to pursue, exercise or defend our legitimate interests and there is no reason to assume that our legitimate interests are overridden by your interest in not passing on your details
  • sharing your data is necessary for compliance with a legal obligation according to Art. 6 (1) lit. c GDPR, and
  • sharing your data is permissible for the performance of a contract with you according to Art. 6 (1) lit. b GDPR.

4. Cookies

We use cookies on our website. Cookies are small text files that are downloaded to your browser and placed on your computer when you visit our website. Cookies do not harm your terminal equipment. They do not include any viruses, trojans or other malware.

Cookies are used to store information related to the specific device used. However, they do not allow us to draw conclusions as to your identity.

We use cookies to improve the convenience of using our website. For example, we use “session cookies” to recognise that you have already visited individual pages of our website. Session cookies are automatically deleted after each session.

In addition, we also use temporary cookies to improve the user experience. Temporary cookies are stored on your terminal equipment for a limited period of time only. When you pay a return visit to our website to use our offer, these cookies automatically identify you as a return visitor and remember your entries and settings so that you do not have to input them again.

We also use cookies to record and evaluate statistics concerning the use of our website for the purpose of improving our offer (see Section 5). These cookies enable us to automatically identify you as a return visitor to our website. They are deleted after a defined period of time.

The data processed by these cookies are required in order to pursue our legitimate interests and the legitimate interests of third parties according to Art. 6 (1) lit. f GDPR.

Most browsers accept cookies automatically. However, you can also configure your browser to deactivate storage of any cookies on your computer or to inform you before a new cookie is installed. Please note that general deactivation of cookies may prevent you from using all the functions on this website.

5. Rights of data subjects

You have the right:

  • under Art 15 GDPR, to be informed by us about the processing of your personal data. In particular, you can request information about the purposes of processing, the categories of personal data concerned, the categories of recipients to whom your personal data have been or will be disclosed, the envisaged period for which your personal data will be stored, the existence of the right to request rectification, erasure or restriction of processing or object to processing of personal data, the right to lodge a complaint, the source of your personal data if we did not collect such data from you, and the existence of automated decision-making, including profiling and meaningful information about the details involved;
  • under Art. 16 GDPR, to request the rectification of inaccurate or incomplete personal data stored by us without undue delay;
  • under Art 17 GDPR, to request us to erase your stored personal data unless the processing of such data is required for exercising the right of freedom of expression and information, for compliance with a legal obligation, for a task in the public interest or for the establishment, exercise or defence of legal claims;
  • under Art. 18 GDPR, to request restriction of processing of your personal data where their accuracy is contested by you; where processing is unlawful but you oppose the erasure of your personal data; where we no longer need your personal data but said data is required by you for the establishment, exercise or defence of legal claims; or where you have objected to the processing of your personal data under Art. 21 GDPR;
  • under Art. 20 GDPR, to request receipt of the personal data provided to us in a structured, commonly used and machine-readable format and request transmission of these data to another controller;
  • to withdraw your consent given to us according to Art 7 (3) GDPR. Consequently, we are no longer permitted to continue data processing in the future based on this informed consent; and
  • to lodge a complaint with a supervisory authority according to Art. 77 GDPR. To do so, you can generally contact the supervisory authority at your regular place of residence or place of work or at the location of our association office.

6. Right to object

In as far as processing of your personal data is based on the pursuit of legitimate interests according to Art 6 (1) lit. f GDPR, you are entitled under Art. 21 GDPR to object to the processing of your personal data, provided there are compelling legitimate grounds relating to your particular situation or you object to the processing of the data for direct marketing purposes. In the latter case you have a general right to object to the processing of your data, which we will implement without requiring information about your particular situation.

Should you wish to withdraw your consent or object to data processing, simply send an email to office@igrtechnik.de.

7. Data security

Within the scope of your visit to our website, we use the widespread SSL (Secure Socket Layer) method in connection with the highest level of encryption supported by your browser. Generally, this is 256-bit encryption. If your browser does not support 256-bit encryption, we use 128-bit v3 technology instead. A key or padlock symbol on the status bar at the bottom of your browser indicates that an individual page of our website has been encrypted for transmission.

Apart from this, we apply suitable technical and organisational measures to protect your data from accidental or intentional manipulation, partial or full loss, destruction or unauthorised access by third parties. Our security measures are improved continuously in line with the state of the art.

8. Reach measurement and usage analysis

Within the scope of our reach measurement and usage analysis (based on our legitimate interest in the analysis, optimisation and operation of our website according to Art. 6 (1) lit. f GDPR), we process the following data:

  • The type and version of the browser used by you
  • Your operating system and screen resolution
  • Your country of origin
  • The date and time of the server request
  • The number of visits and pages opened on our website
  • The documents downloaded
  • The time spent on our website, and
  • The external links clicked by you.

Your IP address will only be stored in anonymised form.

We use Matomo, an analytical tool, for reach measurement. Within the scope of reach measurement, we use cookies that are stored on your computer and enable us to analyse your usage of our website. The data processed are used to prepare pseudonymised user profiles. Unless deleted prematurely, the cookies will be stored on your computer for a period of seven days. The information about your use of our website stored in, or generated by, the cookies will only be stored on our server and not shared with any third parties.

You have the right to object at any time to anonymised data collection by Matomo. This objection applies prospectively, i.e. with future effect. In this case, an opt-out cookie will be stored on your browser. Whenever you visit our website, this cookie informs Matomo that you object to collection of your session data. In case of manual deletion of your cookies, the opt-out cookie will also be deleted. You will therefore need to re-activate the opt-out cookie following manual deletion of cookies. Matomo also complies with any “do not track” settings in your browser and will not collect data in this case.

9. Applicability and amendment of this data privacy statement

This data privacy statement is currently applicable and has been effective in this version since May 2019.

Amendments to this data privacy statement may become necessary based on the continued development of our website and our offers made on this website and due to changes in statutory or legal requirements. You can open and print the applicable Data Privacy Statement as amended at any time at https://www.igrtechnik.com/portal/public/Datenschutz.aspx.